Privacy Policy

The Holylands Christian Trust is committed to protecting your privacy. We aim to ensure that all information you give to us is held securely and is only used in a manner that is lawful, fair and transparent in accordance with the General Data Protection Regulation (the “GDPR”), as implemented in the United Kingdom by the Data Protection Act 2018.

Personal Data

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the GDPR.

The Holylands Christian Trust

A data controller determines how and why personal data is processed. The Holylands Christian Trust is the data controller (contact details below).

What we do with your data

The Holylands Christian Trust complies with its obligations under the GDPR by: keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and, by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

  • To fundraise and promote the interests of the Trust;

  • To manage our benefactors and beneficiaries;

  • To maintain our own accounts and records (including the processing of gift aid applications); and,

  • To inform you of news, events, activities and services of the Holylands Christian Trust, or other events that may be of interest.

What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations, including any gift aid claims, and keep you informed about Trust-related events;

  • Processing is necessary for carrying out obligations under charity law, or a collective agreement;

  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:

    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and,

    • there is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared amongst the Trustees of the Holylands Christian Trust in order to carry out the purposes connected with the Trust. We will only share your data with third parties with your consent.

How long do we keep your personal data?

Personal data will be held for no longer than is necessary for the purposes for which the personal data are processed.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the Holylands Christian Trust holds about you

  • The right to request that the Holylands Christian Trust corrects any personal data if it is found to be inaccurate or out of date’

  • The right to request your personal data is erased where it is no longer necessary for the Holylands Christian Trust to retain such data

  • The right to withdraw your consent to the processing at any time

  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)

[Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing

  • The right to object to the processing of personal data, (where applicable)

[Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

  • The right to lodge a complaint with the Information Commissioners Office (UK) or Information Commissioners Office (Northern Ireland)

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this policy

We may change this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, the Holylands Christian Trust will take reasonable steps to let you know.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Holylands Christian Trust at: holylandschristiantrust@gmail.com.

You can contact the Information Commissioners Office (UK) on 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/ or by writing to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

You can contact the Information Commissioners Office (NI) on 028 9027 8757 / 0303 123 1114; or by writing to: The Information Commissioner’s Office – Northern Ireland, 3rd Floor, 14 Cromac Place, Belfast, BT7 2JB

HCT Privacy Policy

Last Updated May 2023